By R.G. Srinivasan
E-mail, a wonderful communication tool is also the greatest
challenge to manage. Hundreds of mails pouring in from friends,
forums, business associates, customers and subscribed newsletters
and spam mail with enticing subject headers.
Just imagine reading even 50 mails a day. It would take two
and half hours even if you just spend 3 minutes on an average
per mail. Replying to five to six important mails a day would
take another hour at 10 minutes a mail.
Spending up to 4 hours a day on mails may leave you with little
time to do more important work. So how do you manage the
clutter of mails?
Creating mail folders
The first thing on setting up a new mail account is to create
folders for storing immportant mails. You can create folders
such as personal mails, business mails, priority response,
newsletters etc. This will help you sort the important, urgent
and casual mails and prioritize your email activities.
Spam and bulk mails
Most mail programs have very strong spam filters and they are
improving by the day. This automatically filters your mail to
bulk folders based on key words and whether the mail address is
in your address book among various other criteria. As a rule
never read any bulk mail however enticing the subject heading
may be. Just scan the headings to check whether any recognizable
mail has been sent to the bulk mail folder and delete the rest
ruthlessly. If you get into even opening a few mails your
mail time management takkes a toss for the worst.
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